GUIDE

How to attach Google Drive files to monday.com items automatically

By the Fortimus team. Last updated May 2026. About a 4 minute read.

Short answer: install Google Drive Integration + Sync, connect Drive, map a board to a Drive folder, and add an automation so that when a file is added to an item, or a button is clicked, it syncs to the matching Drive folder. No manual uploads, no duplicates. This guide walks through the setup, the trigger options, and the things worth knowing.

Why automate file sync

The usual routine is to attach a file to a monday.com item, then re-upload the same file into Google Drive by hand so it lives in the team’s shared structure. It is slow, easy to forget, and quickly produces duplicates and stale versions. Worse, the link between the item and its Drive folder is often missing, so people cannot find the right files.

Syncing the two automatically means every file added in monday.com lands in the correct Drive folder, in the right version, with the folder link saved on the item. Nobody has to think about it.

Set it up, step by step

1. Install Google Drive Integration + Sync. Add it from the monday.com marketplace. There is a free plan, so you can test the flow first.
2. Connect Google Drive and map a folder. Authorize Drive, then choose which Drive folder a given board or group should sync to. You can route different boards or groups to different Drive locations.
3. Add a sync automation. Pick a trigger and connect it to the action that syncs the item’s files into the mapped folder. The most common is “when a file is added to an item, sync it to the Drive folder.”
4. Watch files land in Drive. Files transfer straight to Drive, the version updates rather than duplicating, and the folder link is written back to a Link column on the item.

Which trigger to use

Choose the trigger that matches how your team works:

When a file is added to an item: best for hands-off, continuous syncing.
When a button is clicked: best when you want a person to push files on demand.
When a column or status changes: best for syncing at a stage, for example when an item moves to Approved.

Tips and things to watch

No duplicates: existing files update their version instead of creating a second copy.
Files move directly from monday.com to your Drive. The app does not store files on external servers.
Save the Drive folder link to a Link column so the right folder is always one click from the item.
Make sure the connected Google account has access to the target Drive folders.

Try it on your own boards

Google Drive Integration + Sync has a free plan and a 5.0 rating with Editor’s Choice on the monday.com marketplace.

Get the app, free

FAQ

How do I attach Google Drive files to monday.com items automatically?+

Install Google Drive Integration + Sync, connect Drive, map a board to a Drive folder, and add an automation so that when a file is added to an item, or a button is clicked, the file syncs to the matching Drive folder. No manual uploads are needed.

Does it create duplicate files in Drive?+

No. The app detects existing files and updates the version instead of creating a copy, so your Drive folders stay clean.

Where are the files stored?+

Files transfer directly from monday.com to your Google Drive. The app does not store your files on external servers.

Can I save the Drive folder link back on the item?+

Yes. The app can write the Drive folder link into a Link column on the item, so anyone can open the folder in one click.

Which triggers can start a file sync?+

Common triggers are when a file is added to an item, when a button is clicked, when a column changes, or when a status changes. You can pick whichever fits your workflow.